Work at The Vanderbilt

NEW – posted 10/22/2021

Job Title: Human Resources Coordinator (30 hrs per week)

Summary:  Works with Museum management to develop and administer human resources policies, programs and services, including legal compliance, employee benefits, employee relations, employment practices, and procedures, employee communications as well as employee events and assists department with recruitment by performing the following duties. Maintains sound employee relations through consistent personal contact.

Duties and Responsibilities include the following.  Other duties may be assigned.

1. Ensures Museum is compliant with all federal, state and local human resources laws.
2. Keeps up to date on changes and updates in employment law.
3. Administers employee benefits to include completing appropriate paperwork and processing updates as needed.
4. Processes Payroll bi-weekly.
5. Maintains absentee records to include recording hours and notifying management of time away from work.
6. Creates and manages new employee procedures including Employee Handbook updates, orientation program for welcoming and integrating new employees.
7. Prepares and processes employee records to include updating records, including new hires, performance appraisals, employee transfers, separations and exit interviews.
8. Advises Managers on disciplining, corrective training and termination procedures.
9. Creates and maintains current job descriptions for all employees.
10. Oversees the hiring process of Department Managers.
11. Serves as a liaison for management team and supervises employees on human capital issues that affect performance and business relationships.
12. Fosters a workplace environment consistent with the values and vision of the Museum.
13. Meets deadlines, prioritizes Museum assignments and maintains professional composure under pressure and dynamic conditions.
14. Adjusts to new situations encountered daily and has the ability to learn new duties quickly.
15. Leads conflict resolution and maintains a constructive working relationship with employees at all levels of the organization.
16. Works well with others, both inside and outside of the Museum.

Location:  Vanderbilt Museum & Planetarium, 180  Little  Neck  Rd, Centerport NY 11721

Hours:   Monday to Friday, 30 hours per week

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

At least three years related experience and preferred Associate or Bachelor’s degree from four-year college or university in Human Resources Management, Business Administration, Organizational Psychology or Communications.

Language Ability:

Ability to read, analyze, and interpret financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word,  Microsoft Outlook and internet software.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands and reach with hands and arms.